The General Assembly is the highest authority responsible for determining the Society’s policy and supervising the implementation and application thereof to all the Society’s bodies, committees and members.
The General Assembly shall consist of all of the members who have paid their subscriptions for the past year and have fulfilled their obligations in accordance with the Society’s Constitution and Bye-Laws.
The General Assembly shall hold an ordinary meeting once a year during the first three months following the end of the Society’s financial year. Such a meeting shall be held at the Society’s Headquarters.
However, the Board of Directors may invite the General Assembly to convene at another venue.
The Board of Directors shall specify the time, date and venue of the General Assembly meeting. The Committee shall also prepare an agenda for the meeting. Members shall be notified at least two weeks before the date of the meeting. The General Assembly may consider items other than those of the agenda only with the approval of the majority of those present.
A General Assembly meeting shall be deemed to be valid only if attended by an absolute majority of members. If a quorum is not attained, the meeting shall adjourn. Another meeting shall be convened within a period not less than eight days and not more than 15 days from the first meeting. The second meeting shall be valid only if attended by one-third of the General Assembly members. If this quorum is not attained, the meeting shall adjourn to a third meeting to be held within a period of not less than half an hour. The meeting in such an event shall be deemed valid if attended in person by 10 percent of the members. If the quorum is attained, the validity of resolutions shall not be impaired by the withdrawal of less than one-half of the members present at the start of the meeting.
The General Assembly may be convened for an Extraordinary Meeting:
- On an invitation by the Board of Directors.
- At a request in writing made to the Board of Directors by at least one-third of those members entitled to attend the General Assembly meetings.
- At the request of the Ministry of Labour and Social Affairs.
The invitation letter shall specify the purpose of the meeting and the matters and issues to be discussed. The procedure for the extraordinary meeting shall be that of the ordinary meetings in terms of time, date, venue and quorum, etc.
The Ministry of Labour and Social Affairs shall be notified of all the General Assembly’s meetings, at least fifteen days prior to each meeting, and shall be furnished with a copy of the summons to the meeting, its agenda and documents attached thereto. The Ministry may delegate whoever is appropriate to attend the meeting.
The Ministry shall also be furnished with a copy of the minutes of the General Assembly meeting within fifteen days from the date of such meeting. The minutes must include the resolutions adopted at such a meeting.
The resolutions of the General Assembly shall be passed by the majority of votes of the members present. However, it is stipulated that a two-third majority of the General Assembly members must be obtained in respect for amending the Society’s Constitution, deciding to dissolve the Society or in respect of the dismissal of its members, as well as with regard to the merger of the Society with another or establishment of branches therefor.
A member of the Society may deputise for another member to attend the General Assembly on his behalf. A member may not act as proxy for more than one member. The proxy must be personal, evidenced in writing and approved by the Board of Directors.
Deputation shall not be valid for voting in the election or removal of some or all of the Board of Directors’ members, amending the Society’s Constitution, dissolving the Society or in respect of the merger of the Society with another or establishment of branches for it.
The Ordinary General Assembly shall have the power to consider the following matters:
- Discussing of the reports and proposals submitted by the Board of Directors or sub-committees and deciding thereon if necessary.
- Discussing and deciding on the annual balance sheet for the coming year.
- Reviewing the final statements of revenues and expenditures of the Society and deciding on them.
- Discussing of the Board of Directors’ report of the year just ended.
- Discussing the appointment of an auditor and reviewing his report on the Society’s final accounts subject to Article (47) of this Constitution.
- Election of the members of the Board of Directors for the first time and those who have forfeited their membership.
- Any other matter included on the agenda by the Board of Directors.
- Approval of the Society’s accession to, or participation in a federation, body, club or union located outside Bahrain.
The Extraordinary General Assembly shall have the power to consider the following matters:
- Amendment of the Society’s Constitution.
- Merger of the Society with other societies promoting similar objectives, dividing it or establishing branches therefor.